General Terms & Conditions Pure Beauty PR
Applicability
Article 1
These General Terms and Conditions shall apply to all legal relationships between Pure Beauty PR (to be referred to further as: ‘PBPR’) registered in the trade register of the Chamber of Commerce under number 24461132, and the Client, to the exclusion of the Client’s general or other terms and conditions. These General Terms and Conditions of PBPR may only be deviated from if this has been agreed on in writing by the parties.
Duration and end
Article 2
Each agreement for PBPR to perform work shall be entered into with the Client for an indefinite period of time, unless the parties jointly agree on a definite period. For each agreement for an indefinite period, the parties shall in mutual consultation determine a notice period for terminating that agreement, but this notice period shall not be shorter than three months.
Article 3
A party may only terminate an agreement for a definite period early if the other party has not fulfilled one or more material obligations which it has. The notice must be in writing, with due observance of a notice period of two months for assignments with a period up to one year and of three months for assignments with a term longer than one year.
Fees, costs and invoices
Article 4
Unless another manner of payment has been agreed on, PBPR’s fees and invoices shall, at PBPR’s option, be based either on the hourly rates indicated to the Client or on a retainer fee. PBPR shall be entitled to adjust its hourly rates for inflation through indexation, but at most once a year. The increases referred to in the previous paragraph shall not be charged until the Client has been given written notice of them. If work is performed pursuant to budgets agreed on beforehand with hourly rates as the basis, PBPR undertakes to adhere to these budgets, subject, however, to the provisions in Article 5 concerning administrative overheads and third party costs. If there is such a budget, deviations shall only be permissible in connection with indexation as described above or in the event of an interim change in the instruction by the Client. All fees, including retainer fees, charged and budgeted shall be exclusive of VAT.
Article 5
In addition to the fees and invoices referred to in Article 4, PBPR may charge the Client for administrative overheads and costs of third parties which PBPR engages to carry out the instruction furnished to it. ‘Administrative overheads’ shall include (but not be limited to) telephone, fax, postage, copying, media clippings, travel and accommodation expenses. ‘Third-party costs’ shall consist of (but not be limited to) any invoiced administrative overheads, purchasing costs and fees of third parties. In deviation from the provisions in Article 4 regarding the hourly fees applied in a budget, administrative overheads and third-party costs shall always be charged to the Client if they exceed the amounts included in a budget. All agreed and budgeted amounts shall be exclusive of VAT.
Article 6
Subject to the provisions in Articles 4 and 5, if it is foreseeable to PBPR that the budget approved by the Client will be exceeded, PBPR must timely inform the Client of this.
Article 7
PBPR shall be entitled to ask the Client for an advance on its fees, retainer fees and passed-on third-party costs.
Article 8
Each month, PBPR shall invoice the fees (or retainer fees), administrative overheads and third-party costs owed for the previous month, unless otherwise agreed with the Client. An advance paid may be subtracted from this by mutual agreement. Invoices must be paid within 14 days of the invoice date. If the amounts owed are not paid on time, the Client shall be in default by operation of law. If the Client fails to pay any amount, it shall owe PBPR default interest on the amount owed from the date the default occurs. This default interest shall equal the commercial interest under Article 6:119a, Dutch Civil Code. If the Client is a natural person, default interest equal to the statutory interest under Article 6:119, Dutch Civil Code, shall apply. If the Client fails to fulfil one or more of its obligations, the costs to obtain payment extrajudicial shall be paid by the Client. These extrajudicial collection costs shall be fixed at 15% of the unpaid amount, with a EUR 50 minimum.
Article 9
PBPR shall be entitled to suspend performance of the instruction: - if the Client fails to fulfil any payment or other obligation under a legal relationship existing between PBPR and the Client; - once PBPR has a well- founded fear that the Client will not or cannot completely fulfil its obligations under the legal relationship existing between PBPR and the Client. In the event of suspension by PBPR in accordance with the foregoing, the Client shall not have any claim whatsoever to compensation. All demonstrable costs ensuing from the suspension shall be paid by the Client.
Confidentiality
Article 10
PBPR undertakes to maintain the confidentiality of anything which it learns in performing its work and the confidential nature of which it may be deemed to recognise, unless this information is already accessible to the public through no fault of PBPR’s. PBPR shall only be entitled to breach this confidentiality with the Client’s permission and/or based on any obligation imposed on it by law.
Intellectual and industrial property
Article 11
All intellectual and industrial property rights regarding works and/or goods produced by PBPR before or during the performance of an assignment shall be held by PBPR. The same shall apply to the intellectual and industrial property rights concerning works and/or goods produced by third parties sub-contracted by PBPR. Unless otherwise agreed with the Client, PBPR shall likewise continue to own items produced by or for PBPR. Unless otherwise agreed in writing, the Client shall only acquire a right to use the goods produced for the period agreed on with PBPR and for the purpose agreed on with PBPR. PBPR shall not assume any liability whatsoever for any infringements of third-party intellectual property rights ensuing from the performance of the assignment. The Client shall indemnify PBPR against such liability.
Article 12
PBPR shall act with due care regarding items entrusted to it by or on behalf of the Client, but shall not assume any liability whatsoever in this connection, such as, for example, for the loss of, damage to or destruction of goods entrusted to it by or on behalf of the Client. The Client shall be deemed to have adequately insured the goods referred to in this Article at its own expense and risk.
Article 13
The Client indemnifies PBPR against third-party claims concerning intellectual property rights to materials or data that is provided by the Client and that is used during the performance of the Agreement.
Use of Press Contacts
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Article 14
The Client acknowledges that all press lists, media relationships, contact details, and other relevant network information used or made available by PBPR in the performance of the agreement are and shall remain the property of PBPR.
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Article 15
The Client is not permitted to use, copy, distribute, or independently contact any of these details in any way, either during or after the termination of the collaboration, unless expressly agreed in writing by PBPR.
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Article 16
The Client undertakes to keep such information strictly confidential and shall not disclose it to any third party.
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Article 17
Upon termination of the agreement, for any reason whatsoever, the Client shall, at PBPR’s first request, immediately delete from its systems all contact information, documents, or overviews relating to media contacts that were provided by PBPR.
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Article 18
In the event of a breach of this provision, the Client shall owe an immediately payable penalty of €5,000 per violation, without further notice of default being required, increased by €500 for each day the violation continues, without prejudice to PBPR’s right to full compensation for damages.
Responsibility
Responsibility
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Article 19
PBPR shall review its work against generally applicable statutory regulations and standards and generally applicable rules and customs in the industry. The Client shall have final responsibility for the substance of the communications in connection with the performance of an instruction. If a complaint is filed against the Client, the Client shall, in consultation with PBPR, decide on the manner of defence against this. If PBPR is sued as well, PBPR shall be entitled to put forward an independent defence, if desired, separately from any defence by the Client. In such a case, the Client must reimburse the costs reasonably incurred by PBPR in connection with the defence raised.
Article 20
Differences between, on the one hand, the work delivered by PBPR to the Client and, on the other hand, the original designs, drawings, copy or models, or typesetting, galley or additional proofs may not constitute a reason for rejection, a discount, compensation or rescission of the agreement by the Client if these differences – viewed in the light of the assignment as a whole – are minor.
Article 21
For printed materials, delivery of more or fewer printed materials than agreed shall be permissible if this does not amount to more or less than 10% for a print run up to 20,000 items and 5% for a print run of 20,000 items or more. In the case of more materials being delivered, the Client must also pay PBPR the costs of the additional materials.
Article 22
PBPR shall only be liable for direct damage caused by a breach by PBPR of any material obligation it has towards the Client. PBPR shall not be liable under any circumstances for lost profits, consequential damage or indirect damage, unless there have been deliberate acts/omissions or willful recklessness by PBPR, its managers or its employees. PBPR’s liability towards the Client in such cases shall be limited to the fee to which PBPR is entitled for the portion of the instruction performed resulting in the damage. PBPR shall not be liable for differences, mistakes or defects, which went unnoticed in the proofs approved or corrected by the Client. PBPR shall also not be liable for damage to property or otherwise for the Client or third parties, including, but not limited to employees of the Client or third parties that have been engaged, which arises through or in connection with the performance of the assignment. The Client must take out and maintain adequate insurance in connection with the liability, which it has under this Article.
Article 23
The Client guarantees the accuracy, completeness and reliability of the data and information made available to PBPR, also in the event these originate from third parties, to the extent that the nature of the Agreement does not provide otherwise. The additional time and costs arising from a delay in the performance of the Agreement, resulting from a failure to provide the requested data and/or documents, or a failure to provide these on time or adequately, will be for the account of the Client. PBPR will not be liable for any damage, of whatever nature, arising from the fact that PBPR has assumed the correctness of any incorrect and/or incomplete data provided by the Client.
Indemnification
Article 24
The Client shall indemnify PBPR against any third-party claims relating to or ensuing from the legal relationship existing between PBPR and the Client.
Article 25
With regard to work, which is outsourced by PBPR to third parties, the terms and conditions in effect at that time for that work shall apply in addition to these General Terms and Conditions. PBPR shall outsource such work in the Client’s name and at the Client’s expense. PBPR shall therefore represent the Client with respect to the formation of the agreement between the third party concerned and the Client. Disputes concerning work outsourced to third parties shall constitute disputes between the Client and these third parties, without PBPR being a party to them; if necessary. However, PBPR shall advise the Client or, at its request, represent it. PBPR shall exercise great care in selecting third parties for the work to be outsourced, but shall not assume any liability whatsoever for the work of these third parties and may also never be held liable for the quality of and/or any omissions by these third parties in the case of outsourced work.
Force majeure
Article 26
If performance of the instruction furnished depends on the availability of one of PBPR’s employees and this person is unable to carry out the agreed work, this shall be considered a temporary situation of force majeure for PBPR. The agreement shall remain intact, and PBPR’s obligations, which directly relate to the work by the aforementioned person shall – insofar as possible – temporarily be taken over by a colleague. If this is not possible, the work shall temporarily be suspended. PBPR shall not assume any liability for the potential damage ensuing from this suspension (temporary force majeure situation).
Applicable law
Article 27
All legal relationships between the Client and PBPR shall be governed by Dutch law. Any disputes shall exclusively be submitted to the judgment of the competent court in Amsterdam.